Office Administrator

North Vancouver, BC

52-55K + bonus

About Atwell Talent

Atwell Talent is a National Recruitment Agency that specializes in connecting top talent with exceptional companies across Canada. We focus on permanent recruitment, offering full-cycle support from the first hello to the final handshake.

Our mission is simple: to make hiring feel less like a chore and more like a game-changer. With our expertise in recruitment and a knack for finding those hidden gems, we aim to elevate your recruitment experience and help you build teams that thrive. Whether you’re an employer looking to grow your dream team or a candidate ready for the next chapter, we’re here to make it happen.

About our client

Our client is a provider of ship and cargo services in Vancouver and Vancouver Island. They are headquartered in North Vancouver and have a long history, having been founded in the 90s.

Position Summary

Learning and using their ‘systems’ will enable you to carry out your primary duty to ensure all CBSA (Customs) requirements are filed and confirmed on time, without issues.

Other duties will include, but are not limited to, assisting with all aspects of vessel documentation and general office administration. To always suggest any improvements, you can see to manage and organize their systems into a cohesive unit that increases efficiency.

Take some of the “administrative” tasks away from the agents and ensure they get done, on time. It will require being a “jack of all trades” in the office, to be a resource to: operations, accounting, and documentation. Primary responsibilities include answering and transferring telephone calls and filing all emails into personal boxes. As well as entering data into internal documentation databases and various outside regulatory agencies. Produce all aspects of ship and customs documentation.

• Create Electronic and Paper File Folder

• Manage Data entry (EDOC/ECDS)

• Prepare Pre-Arrival Notifications (PAN) for incoming Vessels

• Canada Customs documentation: A6, A6A, Bills of Lading

• Prepare DHL, FedEx and Purolator Shipments

  Be the business liaison with various government agencies

• Keep the Ship list updated and current

• Train to be the backup for various departments

  Freight Managers and Accounting

• Manage Marine Documentation Assistant

• Filing, data entry.

• Photocopying, preparing and tracking couriers

• Open mail daily, entering Invoices into QuickBooks

• Email - file all mail in the personal or appropriate boxes, all day long

• Reception/Telephone Operator

• Answer incoming calls and direct calls

• Receive incoming packages for vessels

Qualifications

• Experience: 2+ years of experience in a clerical position, bonus if you have experience as an Executive Assistant

• Education: High school diploma required; post-secondary education is an asset.

• Organizational Skills: Must demonstrate exceptional attention to detail, strong memory retention, and the ability to multitask effectively. Highly organized with the ability to coordinate and support the organization of others. Timeliness and reliability are essential.

• Technical Proficiency: Advanced proficiency in Microsoft Office Suite, with a strong emphasis on Word, Excel, and Access.

• Communication Skills: Excellent verbal and written communication skills are required, including professional and courteous interaction in person, over the phone, and via email.

• Team Collaboration: Ability to work cooperatively with a variety of office staff and contribute to a positive team environment.

• Professionalism: Must be friendly, proactive, and solution-oriented. A professional demeanour with the capability to take initiative and oversee tasks or individuals as needed.

Junior Accountant

Port Moody, BC (Hybrid)

58-68K

About Atwell Talent

Atwell Talent is a National Recruitment Agency that specializes in connecting top talent with exceptional companies across Canada. We focus on permanent recruitment offering full-cycle support from the first hello to the final handshake.

Our mission is simple: to make hiring feel less like a chore and more like a game-changer. With our expertise in recruitment and a knack for finding those hidden gems, we aim to elevate your recruitment experience and help you build teams that thrive. Whether you’re an employer looking to grow your dream team or a candidate ready for the next chapter, we’re here to make it happen.

About our client.

Dynamic Ocean Consulting Ltd (Dynamic Ocean) is a boutique environmental consulting firm based in Port Moody, British Columbia. They are a group of multi-disciplinary applied scientists that bridge the realms of regulatory and academic applied scientists, with a strong focus on the marine environment. Their foundation is built upon the belief for the inclusion of western and Indigenous/Inuit sciences into all aspects of the regulatory life cycle, to support the understanding of existing conditions and effects assessments. Spatially, they primarily work in British Columbia and Nunavut, with a strong interest for expansion to territories and provinces with a coastline.    

They are a dynamic organization with multiple business portfolios, and work in a fast-paced environment. They encourage a healthy attitude toward collaboration and communication within their organization, with clients and external partners. At Dynamic Ocean, they are working toward developing a company culture that finds the appropriate balance between work and life, and so they offer a flexible work schedule, the opportunity to work from home, and days off in addition to your vacation schedule.

Position Summary

You are a proactive, solutions-focused junior accountant, who is technically savvy and has an aptitude for learning the transactional responsibilities of their organization. You can work well within a team environment and be able to function independently. You possess excellent communication skills, written and verbal, and have a keen eye for detail and accuracy. You operate well in a dynamic environment, to support continued development and improvement to support the coordination of their Financial Management System. You will be able to adapt to a fast-paced environment, with the ability to multitask in your day-to-day functions. In this position, you will collaborate with the internal professional teams to ensure the accurate reporting and entry of the Company’s financial information.

Must be eligible to work in Canada.

·       Report to the Manager of Finance to support the financial operations of Dynamic Ocean.

·       Undertake day to day accounting and administrative responsibilities, including but not limited to:

a.         Reconciliation of bank transactions

b.         Invoice preparation

c.         Entering of receipts and bills

d.         Assisting in employee payroll processing

e.         Month end journal entries

·       Support cash flow projections by tracking accounts payable and accounts receivable.

·       Communication with Company clients for payment of accounts receivable.

·       Prepare bank deposits, monthly reconciliations, and cash receipt entries.

·       Assists with the assembly of information for internal and external financial reporting requirements.

·       Assist Senior Accountant with balance sheet cleanup prior to month-end to make sure that financial statements are accurate, consistent, and up to date.

·       Processing employee’s travel and expense reports.

·       Assembles client billings packages in accordance with contract terms and conditions.

·       Support employee requirements for payroll, reimbursements and health benefit plan.

·       Support office and financial administrative tasks as required.

·       Support travel bookings for Company employees.

·       Perform other duties as required.

Qualifications

·       Post Secondary schooling in an accounting related field

·       Chartered Professional Accountant CPA student or pursuing CPA is considered an asset.

·       A minimum of one - two years of experience in a similar role.

·       Knowledge of government legislation and generally accepted accounting principles.

·       Ability to demonstrate discretion when handling confidential information.

·       Proficient with the Microsoft Office Suite, particularly word, excel and SharePoint.

·       Team spirit, strong interpersonal skills, and a sense of responsibility.

·       Strong organizational, communication, and time management skills, with the ability to multi-task in a fast-paced environment.

·       A positive attitude and interest in communicating and engaging with the team.

·       Excellent verbal and written communication skills.

·       Experience in a regulatory or environmental consulting industry would be considered an asset

Bookkeeper/Office Manager

Squamish, BC

90-120K

About Atwell Talent:

Atwell Talent is a National Recruitment Agency that specializes in connecting top talent with exceptional companies across Canada. We focus on permanent recruitment offering full-cycle support from the first hello to the final handshake.

Our mission is simple: to make hiring feel less like a chore and more like a game-changer. With our expertise in recruitment and a knack for finding those hidden gems, we aim to elevate your recruitment experience and help you build teams that thrive. Whether you’re an employer looking to grow your dream team or a candidate ready for the next chapter, we’re here to make it happen.

About our client:

FYi is an industrial design house specializing in R&D and advanced concept product design and development. We work at the intersection of hardgoods, softgoods, and technology, possessing in-house vertical capabilities to move from conceptual design to finished product. Their team thrives on innovation, precision, creativity, efficiency, humility, and excellence.

Position Summary:

They are seeking a highly experienced, dynamic, organized and detail-oriented Full-Cycle Bookkeeper & Office Manager to work full-time, in-person in their state-of-the-art design studio in Squamish, BC. This role is instrumental in ensuring smooth day-to-day financial and studio operations, helping to make sure that the studio runs like a well-oiled machine. The ideal candidate brings positive energy to the role of maintaining financial accuracy and improving internal processes and systems, thoroughly enjoying being a valued member of their close-knit team while using their strong background in full-cycle bookkeeping, office management, excellent communication skills, and a proactive approach to streamlining and optimizing office management and financial workflows. This role requires a willingness to perform as well as a proficiency in managing both routine office tasks and complex financial responsibilities.

Bookkeeping & Financial Administration

·       Full-cycle bookkeeping, including accounts payable, accounts receivable, and invoicing.

·       Manage payroll and benefits administration for a team of approximately 20 employees, ensuring compliance with tax regulations and employee compensation.

·       Process timesheets for time tracking and client billing, with a goal of transitioning to a more automated system.

·       Issue purchase orders.

·       Prepare and set up wire payments for approval and release.

·       File monthly GST returns.

·       Liaise with external accountants, as needed.

·       Year-end review engagement preparation and follow-up, record adjusting entries after year-end processing by accountants.

·       Monitor tax-related matters.

·       Generate financial reports for review by the management team.

Office Management & Studio Operations

·       In conjunction with the Chief of Staff, ensure the studio is well-organized and well-supplied, creating an environment that is conducive to a productive work atmosphere.

·       Acts as the first point of contact for studio visitors.

·       Manage studio and office supply orders.

·       Develop and implement a centralized ordering system for the studio.

·       In conjunction with the Chief of Staff, provide support with shipping and receiving, ensuring proper handling of sensitive material and information.

·       Assist with company events and employee recognition initiatives.

·       Collect and distribute mail.

·       Support Co-Founders and Chief of Staff in their roles, as needed.

Additional Responsibilities

·       While the primary responsibilities include those listed above, this role may also involve other duties and special projects as required by the needs of the business or team. The Full-Cycle Bookkeeper & Office Manager will be expected to adapt to evolving requirements and assist with a variety of tasks to contribute to the overall success of the organization.

Qualifications:

·       A minimum of 5 years of experience in bookkeeping and office management.

·       Proficiency in accounting software and MS Excel.

·       Experience with payroll processing, tax filings, and financial reporting.

·       Strong understanding of accounting principles and financial regulations.

·       Familiarity with office management and organization tools (i.e. Microsoft Office and Google Workspace).

·       Strong communication, interpersonal and organizational skills.

·       Ability to create and implement new processes to improve efficiency.

·       High level of attention to detail and accuracy.

·       Experience handling sensitive and confidential information to the highest level.

·       Ability to work independently and as part of a team.

·       Ability to maintain strict confidentiality.

·       Creative problem-solver.

·       Ability to manage and adapt to shifting priorities.

·       Brings a highly professional, humble and “can do” attitude to work every day, along with an unwavering willingness to always lend a hand, no matter what task the studio or a colleague may need.

·       Shows care and attention, working with the mindset of what is best for the business as if it were your own.

Development Manager

Hybrid – Squamish, BC

90-120K

About Atwell Talent

Atwell Talent is a National Recruitment Agency that specializes in connecting top talent with exceptional companies across Canada. We focus on permanent recruitment offering full-cycle support from the first hello to the final handshake.

Our mission is simple: to make hiring feel less like a chore and more like a game-changer. With our expertise in recruitment and a knack for finding those hidden gems, we aim to elevate your recruitment experience and help you build teams that thrive. Whether you’re an employer looking to grow your dream team or a candidate ready for the next chapter, we’re here to make it happen.

About our client

Our client, based out of Squamish BC, provides comprehensive project management and development management services to clients in the real estate industry. They're looking for a motivated and experienced Project/Development Manager to lead and manage a variety of projects, ensuring excellence at every stage of the process.

Position Summary

This role demands a proactive and results-oriented approach to managing complex projects and exceeding client expectations. Responsibilities include, but are not limited to:

·       Project Leadership: Leading and managing all phases of project planning, execution, monitoring, and closure, ensuring projects are delivered on time, within budget, and to the highest quality standards.

·       Stakeholder Management: Building and maintaining strong relationships with clients, consultants, contractors, and regulatory authorities, effectively communicating project progress and addressing concerns.

·       Risk Management: Proactively identifying and mitigating potential project risks, developing contingency plans, and implementing risk management strategies.

·       Financial Management: Developing and managing project budgets, tracking expenses, and ensuring financial accountability.

·       Team Leadership: Providing guidance and direction to project teams, fostering a collaborative and productive work environment.

·       Business Development: Contributing to business development efforts by identifying new project opportunities and participating in proposal development.

Desired Skills

·       Leadership: Demonstrated ability to lead and motivate project teams, fostering a collaborative and high-performing environment.

·       Communication: Exceptional written and verbal communication skills, with the ability to effectively communicate with diverse stakeholders.

·       Problem-Solving: Strong analytical and problem-solving skills, with the ability to identify and resolve complex project challenges.

·       Organization and Time Management: Highly organized and detail-oriented, with proven ability to manage multiple projects simultaneously and prioritize effectively.

·       Technical Expertise: Deep understanding of real estate development principles, construction methodologies, and project management best practices.

·       Financial Acumen: Solid understanding of project finance, budgeting, and cost control.

Qualifications

• A Bachelor's degree in Real Estate Development, Engineering, Construction Management, or a related field.

• A minimum of 5 years of experience in project management OR Development Management within the real estate development industry, with a focus on residential and commercial projects.

• Project Management Professional (PMP) designation considered an asset.

• Professional Engineer (P.Eng.) designation considered an asset.

• Proven track record of successfully delivering projects on time and within budget.

• In-depth knowledge of local permitting processes and regulations in British Columbia.

• Proficiency in project management software and tools.

• Valid driver's license and reliable transportation.

• Must be eligible to work in Canada.

CONTROLLER (PART TIME - 20-25 HOURS PER WEEK)

$45-55/hour

Squamish, BC

About Atwell Talent

Atwell Talent is a National Recruitment Agency that specializes in connecting top talent with exceptional companies across Canada. We focus on permanent recruitment offering full-cycle support from the first hello to the final handshake.

Our mission is simple: to make hiring feel less like a chore and more like a game-changer. With our expertise in recruitment and a knack for finding those hidden gems, we aim to elevate your recruitment experience and help you build teams that thrive. Whether you’re an employer looking to grow your dream team or a candidate ready for the next chapter, we’re here to make it happen.

About our client

Blue Water Concepts is looking to expand our management team with an experienced part-time Controller. We are a tight-knit group, located in beautiful Squamish, BC who understand that there is more to life than just work, which is why we have all chosen the Sea to Sky to live, work and play.

Blue Water Concepts started eight years ago here in Squamish and has grown consistently and comfortably over those years to include an amazing group of individuals in both the office and the field. With regular staff appreciation events, team bike rides and a very positive office and job site culture, staff retention has been a large contributor to our growth and success thus far. Our dedication to both our craft and our clients has allowed us to build a reputation we are proud of. Return clients and referrals make up over 95% of our current work.

Job Summary

The Controller oversees all financial processes and is responsible for ensuring timely and relevant monitoring and reporting of overall financial performance. This comprises overseeing the full accounting process, including the monthly accounting cycle, accounts receivable and payable, budget variance reporting, and cash flow management. The Controller ensures accounting policy and practice are followed to mitigate risks and increase accuracy of analysis. The Controller works closely with other senior managers to provide analysis and recommendations to the executive that will ensure the Company’s financial success. As a senior manager, the Controller actively participates in the management and strategic direction of the Company.

Key Responsibilities

Finance – Analysis

• Manage cash flow and working capital, using cash flow forecasting to make strategic and timely recommendations regarding cash position.

• Coordinate and direct budgeting, forecasting, and variance reporting.

• Conduct regular meetings to review cash position, budget, and month-end financials.

• Support senior management by analysing capital expenditure or investment opportunities.

• Mitigate risk through analysis and make recommendations for improvements.

Finance – Operations

• Develop annual budget in conjunction with senior management.

• Manage bank, investment, and credit card accounts and associated transactions.

• Oversee accounting operations including billing, A/R and A/P.

• Approve new policies, procedures and processes related to accounting operations.

• Oversee payroll process and associated items.

• Develop and manage purchasing controls.

• Negotiate vendor fees

• Review contracts and terms for vendor and distributor agreements.

Finance – Reporting    

• Oversee the timely preparation of month-end reporting.

• Prepare year-end documentation for submission to external accounting firm.

• Manage all financial and contractual data/records, including distributor contracts, shareholder agreements and any other legally binding agreements.

• Manage financial systems including structure/design, chart of accounts, report writing, user base, and access controls.

• ·Manage and complies with municipal, provincial, and federal government reporting requirements, tax filings, and other legislation.

• Supervise all bank and credit card reconciliations and reporting.

Leadership

• Establish accounting policies that promote company culture and vision.

• Construct reliable and secure accounting systems to mitigate risks for the company.

• Analyse and advise on any financing opportunities.

• Monitor operations of the company and the work of the Finance staff.

Qualifications

• Post-Secondary degree in a relevant field (business, accounting, economics).

• Professional accounting designation (CPA accepted, CMA and CGA type experience preferred).

• + years’ experience in a professional accounting role.

• 5+ years’ experience in a Controller or senior financial management role.

• 5+ years’ experience in the construction industry considered an asset

• Experience using common accounting software including Sage, Quickbooks etc.

• Advanced level financial acumen, including full understanding of common accounting software.

• Advanced understanding of Canadian financial accounting best practices.

• Advanced understanding of management accounting best practices.

• Able to analyse and explain detailed financial information.

• Ability to manage around tight deadlines and still get the details right.

Construction Project Manager

North Vancouver, BC

100-140K

About Atwell Talent

Atwell Talent is a National Recruitment Agency that specializes in connecting top talent with exceptional companies across Canada. We focus on permanent recruitment offering full-cycle support from the first hello to the final handshake.

Our mission is simple: to make hiring feel less like a chore and more like a game-changer. With our expertise in recruitment and a knack for finding those hidden gems, we aim to elevate your recruitment experience and help you build teams that thrive. Whether you’re an employer looking to grow your dream team or a candidate ready for the next chapter, we’re here to make it happen.

About our client

Our client is an award-winning construction company with a long-standing history in the North Shore. They specialize in high-end residential and commercial construction.

Position Summary

• Project Planning and Execution of the Project

Develop and manage project timelines, ensuring efficient execution and timely delivery while addressing challenges proactively.

• Client Satisfaction

Serve as the main point of contact for clients, managing expectations, providing updates, and ensuring a positive experience throughout the project.

• Resource and Capacity Management

Allocate labor, materials, and equipment effectively to maintain productivity and meet project demands.

• Purchasing and Contract

Oversee procurement and contract negotiations, ensuring cost-effective purchasing and strong vendor relationships.

• Quality Assurance and Control

Maintain high-quality standards through inspections and adherence to quality assurance and control processes.

• Policy and Process

Ensure all team members follow company policies, safety protocols, and industry best practices.

• Predicting, Inspecting, and Reporting

Monitor project progress, anticipate potential risks, and provide regular updates on timelines and budgets.

• Training, and Coaching

Support team development through leadership, training, and ongoing mentorship.

• Project and Construction

Drive project success by balancing timelines, budgets, and quality to meet business objectives.

Qualifications

• 5+ years of experience in managing residential projects

• Post-secondary education in a construction-related field

• Proven leadership experience in managing teams, overseeing department operations, handling budgets, and fostering team growth and development.

• Track record in planning and executing residential projects on time and budget

Designer/Draftsperson

70-90K

Squamish, BC 

About Atwell Talent

Atwell Talent is a National Recruitment Agency that specializes in connecting top talent with exceptional companies across Canada. We focus on permanent recruitment offering full-cycle support from the first hello to the final handshake.

Our mission is simple: to make hiring feel less like a chore and more like a game-changer. With our expertise in recruitment and a knack for finding those hidden gems, we aim to elevate your recruitment experience and help you build teams that thrive. Whether you’re an employer looking to grow your dream team or a candidate ready for the next chapter, we’re here to make it happen.

About Blue Water Concepts

Blue Water Concepts is a design-build construction company that believes in building better. Based in Squamish, BC, they have a passion for energy-efficient construction and major home renovations. Their detail-oriented team of experienced professionals takes care of everything from the design phase and home project costing to home construction and project management.

Crafting excellence since 2017.

They are always on a quest for a better way to build. Their team is comprised of long-standing and highly skilled professionals, and their mission is to provide ethical and high-quality services to their clients.

Job Summary:

The designer/draftsperson is a key member of the Blue Water Concepts team, working closely with the owner, lead estimator and design team. The designer/draftsperson will be responsible for meeting with clients to put together detailed design scopes, walking clients through preliminary planning and executing detailed interior and architectural plans for major renovations, new homes, and commercial TI buildouts. The range of projects varies widely, so there is always a variety of projects to work on. You will be an essential part of the pre-construction team at Blue Water Concepts. You will work closely with our lead estimator to ensure the designs work within clients’ budgets and adjust as needed.

This position is suited for someone who has a strong interior design and architectural design background and is very comfortable with Revit, budgets and managing projects. You enjoy building relationships with clients and enjoy a fun and fast-paced work environment with tons of interesting projects coming through the door.

Responsibilities:

·       Schedule and execute all design projects you are responsible for as efficiently as possible.

·       Keep timely and appropriate communication with our clients to ensure relationships remain strong and their experience throughout the design process is a positive one.

·       Create and maintain a schedule for all design projects you are responsible for and communicate that to the estimating and production team clearly and accurately.

·       Work closely with the Project Coordinator and Project Managers to ensure project material specifications are current, client-approved, and available within the project’s schedule so they can be ordered on time.

·       Ensure that the design meets - or exceeds - clients’ expectations.

·       Ensure that the design remains within the parameters of the clients’ budget constraints and scope requests.

·       Building and maintaining positive relationships with all professional consultants, sub-trades, and external design teams.

·       Possess the ability to problem solve and produce creative yet reasonable

·       solutions for clients’ design requests.

·       Possess the ability to create interesting, innovative, and beautiful designs for every project.

·       Ensure the client experience always remains your number one priority.

·       Work through all decisions with our company’s core values as your guide.

Qualifications:

·       Post secondary degree/diploma in interior design, architecture, or a related field.

·       5+ years’ experience in an interior design or architectural design role. Ideally leading or working closely with the project lead.

·       A thorough understanding of the BC building code is required.

·       A thorough understanding of Revit is required.

·       Certification or knowledge in Passive House construction and/or Passive House design is an asset.

·       Thorough knowledge of all building assemblies and the problem-solving skills

·       required to make educated decisions to complete construction of those assemblies within project requirements and design intent.

·       Be able to read and interpret all project documentation provided by the Project Manager taking all requirements and limitations into consideration.

How to Apply: please email your resume to samantha@atwelltalent.ca

Looking for your next opportunity but don’t see the perfect role listed? We’d still love to hear from you! Atwell Talent partners with top companies across Canada, and we’re always on the lookout for great talent.

By submitting a general application, you’ll be added to our talent network, and we’ll reach out if a role matches your experience and career goals.

📩 Submit Your Resume: samantha@atwelltalent.ca
📞 Questions? Contact us

Let’s find the right fit—before it even hits the job board!