Office Manager/Bookkeeper

30-34/hour

Maple Ridge, BC

About Atwell Talent

Atwell Talent is a National Recruitment Agency that specializes in connecting top talent with exceptional companies across Canada. We focus on permanent recruitment offering full-cycle support from the first hello to the final handshake.

Our mission is simple: to make hiring feel less like a chore and more like a game-changer. With our expertise in recruitment and a knack for finding those hidden gems, we aim to elevate your recruitment experience and help you build teams that thrive. Whether you’re an employer looking to grow your dream team or a candidate ready for the next chapter, we’re here to make it happen.

About our client.

Our client is a family owned and operated residential and commercial renovation specialist. Locally owned and operated in Maple Ridge, BC since 2003.

Position Summary

Financial Administration

• Manage accounts receivable, including invoicing, collections, and payment tracking.

• Process accounts payable and maintain accurate financial records.

• Monitor AR aging and support cash flow management.

• Assist with job costing, expense tracking, and financial reporting.

Systems & Documentation

• Maintain accurate data in QuickBooks Online and Billdr.

• Keep financial and project documentation organized and up to date.

• Identify opportunities to improve processes and increase efficiency.

Operations Support

• Coordinate with Project Managers on project billing and job financials.

• Support the sales team with deposits, invoicing, and customer documentation.

• Act as the main point of contact for vendor and billing inquiries.

Administration & Payroll

• Support payroll processing and timesheet coordination.

• Maintain employee records and assist with onboarding activities.

• Help ensure smooth day-to-day office operations.

Qualifications

Qualifications & Experience

• Experience in office management, bookkeeping, accounting support, or a similar administrative role.

• Construction, trades, or project-based industry experience is considered an asset.

• Strong understanding of Accounts Receivable, Accounts Payable, and account reconciliations.

• Experience using QuickBooks Online or similar accounting software.

• Exceptional attention to detail with a commitment to accuracy.

• Highly organized, dependable, and process-driven.

• Strong communication skills with the ability to follow through and keep stakeholders informed.

• Comfortable managing multiple priorities while maintaining accuracy and consistency.

What Makes You Successful

• You take ownership of your work and follow tasks through to completion.

• You enjoy creating organized systems and keeping information accurate.

• You have a proactive mindset and look for ways to improve processes.

• You take pride in clean records, accurate numbers, and supporting the success of the team.

Payroll Specialist

60-90K

Vancouver, BC

About Atwell Talent

Atwell Talent is a National Recruitment Agency that specializes in connecting top talent with exceptional companies across Canada. We focus on permanent recruitment offering full-cycle support from the first hello to the final handshake.

Our mission is simple: to make hiring feel less like a chore and more like a game-changer. With our expertise in recruitment and a knack for finding those hidden gems, we aim to elevate your recruitment experience and help you build teams that thrive. Whether you’re an employer looking to grow your dream team or a candidate ready for the next chapter, we’re here to make it happen.

About our client:

Our client is a well-established Indigenous tribal council in British Columbia, representing a group of First Nations communities with deep roots in the province.

Position Summary:

Payroll Processing & Administration

• Process full-cycle payroll (weekly, bi-weekly, or semi-monthly) using Workday

• Ensure accurate calculation of wages, overtime, vacation pay, statutory holiday pay, bonuses, expense payments, and deductions

• Validate and reconcile payroll data prior to finalization

• Maintain accurate payroll records and audit trails

Compliance & Reporting

·       Ensure compliance with:

o   BC Employment Standards Act

o   CRA regulations (CPP, EI, income tax deductions)

o   Employer Health Tax (EHT) requirements in BC

o   WorkSafeBC remittances through accurate tracking of gross insurable earnings for workers

• Prepare and submit statutory remittances (CPP, EI, income tax)

• Administer and reconcile year-end processes including T4s, T4As, ROEs and calculation of year end accruals

• Support internal and external audits

Workday System Administration

• Maintain employee payroll data within Workday

• Troubleshoot payroll-related system issues and escalate as required

• Support system updates, testing, and process improvements

• Generate payroll reports and analytics for Finance and HR

Employee Support & Issue Resolution

• Respond to employee payroll inquiries in a timely and professional manner

• Investigate and resolve discrepancies related to pay, benefits, and deductions

• Provide guidance to managers and employees on payroll policies and procedures

Benefits & Deductions Administration

• Administer employee benefits deductions, pension contributions, expense payments, and garnishments

• Ensure accurate setup and maintenance of benefit plans in Workday in consultation with the Benefits Specialist

Continuous Improvement

• Identify opportunities to streamline payroll processes and improve efficiency

• Maintain up-to-date knowledge of payroll legislation and best practices

• Contribute to policy development and documentation

Qualifications:

Education & Certifications

• Diploma or degree in Accounting, Finance, Business Administration, or related field

• Payroll Compliance Practitioner (PCP) designation (or working towards) is strongly preferred

Experience

• 3–5 years of full-cycle payroll experience, preferably in a Canadian environment

• Hands-on experience with Workday Payroll (required)

• Experience processing payroll for multiple employee groups (hourly and salaried)

Knowledge, Skills & Abilities

Technical Skills

• Strong proficiency in Workday Payroll and HRIS systems

• Solid understanding of Canadian payroll legislation and BC-specific requirements

• Advanced knowledge of payroll accounting, reconciliations, and reporting

• Proficiency in Microsoft Excel (e.g., pivot tables, data analysis) 

Core Competencies

• Accuracy & Attention to Detail: High level of precision in payroll processing

• Confidentiality & Integrity: Ability to handle sensitive employee information with discretion

Please note - this is a hybrid work schedule after probation.

Estimator/Purchaser

58-65K

Calgary, AB

About Atwell Talent

Atwell Talent is a National Recruitment Agency that specializes in connecting top talent with exceptional companies across Canada. We focus on permanent recruitment offering full-cycle support from the first hello to the final handshake.

Our mission is simple: to make hiring feel less like a chore and more like a game-changer. With our expertise in recruitment and a knack for finding those hidden gems, we aim to elevate your recruitment experience and help you build teams that thrive. Whether you’re an employer looking to grow your dream team or a candidate ready for the next chapter, we’re here to make it happen.

About our client

Our client has been a trusted name in the plumbing industry for over 40 years. They serve Calgary and the surrounding areas.

Position Summary

As an Estimator / Purchaser, you’ll play a key role in supporting estimating, purchasing, and day-to-day project operations. This is a fast-paced, detail-oriented role that’s perfect for someone who enjoys organization, problem-solving, and working closely with multiple teams to keep projects moving forward.

Responsibilities

·       Prepare building description sheets and organize project documentation for new construction jobs

·       Review plans, specifications, and client portals to ensure project information is accurate and complete

·       Coordinate material orders and help maintain inventory levels for upcoming projects

·       Work closely with suppliers, warehouse staff, operations, and builders to ensure smooth communication and timely deliveries

·       Review supplier invoices daily, verify pricing accuracy, and resolve discrepancies when needed

·       Enter supplier invoices into the company’s accounting software and assist with maintaining accurate financial records

·       Support month-end supplier statement reviews and assist with invoice tracking and payment organization

·       Prepare packages and project selections based on client and supplier specifications

·       Assist with change orders, pricing updates, and project revisions as required

·       Track shortages, lead times, and purchasing updates to help keep projects on schedule

·       Maintain organized records and ensure deadlines are consistently met

·       Attend team meetings prepared and ready to contribute

Qualifications

·       1–3 years of experience in estimating, purchasing, administration, construction, or a related field is considered an asset

·       Strong organizational, communication, and problem-solving skills

·       High attention to detail and ability to manage multiple priorities

·       Comfortable working with software systems, supplier portals, and Microsoft Office

·       Ability to work independently and collaboratively in a fast-paced environment

·       Professional, reliable, and accountable with a positive attitude

·       Experience in plumbing, mechanical, or residential construction is considered an asset

·       Ability to read plans and specifications is considered an asset

·       Eager to learn and grow within a long-term opportunity

Success in This Role

·       Maintaining accurate and organized project records

·       Communicating proactively with suppliers and internal teams

·       Managing responsibilities efficiently with increasing independence

·       Staying ahead of project changes, shortages, and deadlines

·       Contributing positively to team culture and core values

Senior Technical Lead (Senior Architectural Technologist)

North Vancouver, BC

$95,000-115,000

About Atwell Talent

Atwell Talent is a National Recruitment Agency that specializes in connecting top talent with exceptional companies across Canada. We focus on permanent recruitment offering full-cycle support from the first hello to the final handshake.

Our mission is simple: to make hiring feel less like a chore and more like a game-changer. With our expertise in recruitment and a knack for finding those hidden gems, we aim to elevate your recruitment experience and help you build teams that thrive. Whether you’re an employer looking to grow your dream team or a candidate ready for the next chapter, we’re here to make it happen.

About our client

Our client is an award-winning architecture firm located in North Vancouver with clients throughout North America. The founder is one of the few registered First Nations Architects in Canada. The studio specializes in working on environmentally responsible and culturally sensitive projects that reflect and reinforce the values and visions of the client.

Position Summary

Our client is seeking a seasoned Senior Architectural Technical Lead to spearhead the technical execution of complex architectural projects. This role emphasizes the development of intricate construction details, seamless coordination of consultant inputs, and the production of superior construction documentation. In addition to strong technical expertise, this position requires a keen design aptitude to accurately interpret and capture the lead designer’s intent in every aspect of the project. As a key mentor in their studio, you will elevate standards in detail development, document coordination, and the integration of high-tech solutions, ensuring projects meet rigorous quality, compliance, and innovation benchmarks.

• Lead the technical progression of projects from schematic design through construction documentation and administration, incorporating advanced digital tools for precision and efficiency.

• Develop and refine details, building assemblies, and systems integration strategies, with a focus on constructability, sustainability, and emerging technologies such as smart building systems and modular construction.

• Oversee the preparation and coordination and quality control of construction documents, , guaranteeing clarity, accuracy, and adherence to building codes, standards, and regulatory requirements.

• Mentor and guide project teams on best practices for documentation, detailing, building systems, and the use of high-tech tools like BIM clash detection and parametric modeling.

• Review Drawing sets with specifications and ensure coordination by marking up documents and coordinating changes to  maintain technical integrity, consistency with firm and industry standards,

• Coordinate consultant drawings, specifications and inputs with architectural documentation, utilizing collaborative platforms for real-time integration and conflict resolution.

• Track industry standards and stay current on evolving building codes, materials, construction methods, industry innovations, and high-tech advancements, including AI-driven design optimization and VR/AR for virtual walkthroughs.

·       Act as an in-house technical expert, offering support across multiple teams, conducting technical reviews, and promoting the adoption of digital workflows to enhance project outcomes.

·       Collaborate with design and project management teams to align technical strategies with project timelines, budgets, and sustainability goals, such as LEED certification principles.

Qualifications

• Diploma in Architectural Technology, degree in Architecture (B.Arch or M.Arch), or equivalent professional qualification

• 10+ years of professional experience focused on technical design and documentation, and complex project delivery in the architectural field.

·       Proven expertise in architectural detailing, building systems integration, and high-tech applications like digital fabrication or prefabrication techniques.

• Advanced proficiency in Revit (BIM) and related digital tools, including AutoCAD, Bluebeam, or similar software for modeling, coordination, and documentation

• In-depth knowledge of building codes, zoning regulations, construction methodologies, and sustainable practices.

• Demonstrated ability to manage and coordinate large, intricate drawing sets while ensuring technical accuracy and innovation.

• Excellent organizational, communication, and mentoring skills, with experience leading multidisciplinary teams in a high-tech environment.

• Registration with the Architectural Institute of British Columbia (AIBC) or eligibility for membership is considered a strong asset; certifications in BIM management or sustainable design (e.g., LEED AP) are highly desirable.

Project Manager

95-110K

Central Vancouver Island, BC

About Atwell Talent

Atwell Talent is a National Recruitment Agency that specializes in connecting top talent with exceptional companies across Canada. We focus on permanent recruitment offering full-cycle support from the first hello to the final handshake.

Our mission is simple: to make hiring feel less like a chore and more like a game-changer. With our expertise in recruitment and a knack for finding those hidden gems, we aim to elevate your recruitment experience and help you build teams that thrive. Whether you’re an employer looking to grow your dream team or a candidate ready for the next chapter, we’re here to make it happen.

About our client.

Our client is a well-established, full-service construction company based in Central Vancouver Island, BC. With a strong history in the region, they deliver a wide range of construction services across diverse projects.

Position Summary

The Project Manager is responsible for estimating potential work and overseeing specific projects from initiation to completion, including planning, execution, and delivery. The project manager manages project scope, schedule, budget, and resources. The Project Manager focuses on the day-to-day management of their assigned projects, ensuring tasks are completed on time, within budget, and according to quality standards. They work closely with site teams, subcontractors, and clients.

Proposal Writing

·       Writes and edits project proposals and bids.

·       Coordinates with internal teams to gather necessary information for proposals.

·       Ensure proposals meet client requirements and company standards.

·       Presents proposals to clients and addresses any questions or concerns.

·       Follows up on proposals and assists in negotiating terms with clients.

Estimating

·       Prepares and submits project estimates to clients.

·       Reviews project plans, requirements, and specifications.

·       Collaborates with subcontractors and suppliers to obtain quotes.

·       Analyses project costs and recommends options as needed.

·       Develops and maintains cost databases and historical cost data.

Project Management

·       Manages day-to-day project tasks and oversees all aspects of the project from initiation to completion.

·       Develops and maintains project schedules, identifying critical path activities and ensuring timely completion of deliverables.

·       Monitors and enforces quality control measures to ensure construction activities meet industry standards and client expectations.

·       Manages relationships with key stakeholders, including clients, subcontractors, and regulatory agencies, to ensure project success and compliance.

·       Develops and manages project budgets, ensuring expenses are within approved limits and identifies cost-saving opportunities.

·       Acts as the primary point of contact for clients and consultants, addressing their concerns, providing updates, and managing expectations throughout the project.

·       Identifies potential risks and develops mitigation strategies to minimize disruptions and ensures project success.

·       Leads and motivates project teams, providing guidance, support, and direction to ensure project objectives are met.

·       Addresses any issues or challenges that arise during the project, making decisions and implementing solutions to keep the project on track.

Human Resources

·       Assists in the recruitment and onboarding process for new employees, where necessary.

·       Prepares, modifies, and delivers job descriptions and performance evaluations to direct reports.

·       Sets clear and realistic expectations with direct reports through one-on-one meetings, performance evaluations, job descriptions presentations, and effective feedback.

·       Engages in conflict resolution and works with managers, staff, and clients to resolve issues.

·       Holds regularly scheduled, rarely missed 1:1s with all direct reports.

General

·       Contributes to a culture of team building and continuous improvement.

·       Creates and updates process flows, procedures, checklists, and other documentation.

·       Attends regular meetings, daily huddles, and other meetings as required.

·       Follows policies and procedures as outlined in the Employee Handbook.

·       Tracks time accurately.

Qualifications
High school diploma required; post-secondary education in construction, engineering, business, or a related field is an asset.
Relevant certifications in project management or estimating are considered an asset.

Experience
5+ years of experience in the construction industry.
Experience with estimating, proposal preparation, and project management.
Proven ability to manage projects from start to finish, including scheduling and budgeting.
Experience leading or supporting small teams.

Skills
Strong understanding of construction processes, drawings, and project lifecycle.
Proficiency in project management tools and software.
Solid organizational, time management, and communication skills.
Ability to manage budgets, schedules, and competing priorities.
Strong problem-solving skills with the ability to adapt in a fast-paced environment.

Corporate Paralegal

70-100K

North Vancouver, BC

About Atwell Talent

Atwell Talent is a National Recruitment Agency that specializes in connecting top talent with exceptional companies across Canada. We focus on permanent recruitment offering full-cycle support from the first hello to the final handshake.

Our mission is simple: to make hiring feel less like a chore and more like a game-changer. With our expertise in recruitment and a knack for finding those hidden gems, we aim to elevate your recruitment experience and help you build teams that thrive. Whether you’re an employer looking to grow your dream team or a candidate ready for the next chapter, we’re here to make it happen.

About our client

Our client is a North Shore based law firm with a long-standing history. They are known for innovation and practicing law differently.

Position Summary and Expectations

• Experience: You’ve worked in corporate law for a while (preferably 5+ years) and know your way around everything from BC and Federal incorporations and registrations, purchases and sales of businesses to complicated reorganizations involving share freezes, exchanges, roll-overs and family trusts - and everything in between.

• Organizational Skills: High volume? No problem. You can keep track of all the moving pieces, including BF’s and billing, and make sure nothing falls through the cracks.

• Communication: Communication isn’t just important,it’s everything. Whether its’s communicating with lawyers, clients or other team members, being responsive and proactive and knowing when to ask questions is a key part of success here.

• Adaptability: Things change fast and you are comfortable shifting gears without missing a beat.

• Team Player Mentality: They work collaboratively so you need to be someone who jumps in and helps out wherever needed and can work with a variety of different people and working styles.

• Attention to Detail: Because the little things matter, especially in corporate law.